AI Voice & Workflow Agents
for Multifamily
Reception, leasing, maintenance, resident messaging, renewals, marketing, website support, and PMS-connected workflows — all in one platform.
30-minute walkthrough · See your own leasing call handled live
Every missed call is a missed lease
Multifamily teams are stretched across leasing, maintenance, and resident comms — while renters expect an instant answer at 9 PM on a Sunday.
After-hours calls go to voicemail
Most renters call when your office is closed. Every unanswered ring is a lead your competitor answers.
Lead response takes hours, not seconds
Prospects tour with whoever replies first. Manual follow-up loses the race before your team opens the inbox.
Maintenance requests pile up
Requests arrive by call, text, and email, then get re-typed into a work order — if anyone remembers.
Vacancy days keep stacking
Listings go stale across platforms, pricing drifts from the market, and units sit longer than they should.
No idea which spend actually works
Without call and link attribution, marketing budget is allocated on gut feel instead of source data.
Your team is buried in repetition
Rent reminders, renewal nudges, and status updates eat the hours that should go to leasing.
Three agents. One shared brain.
Every agent runs off the same unified knowledge base about your property — so voice, chat, and text always give the same answer.
Receptionist
Answers every call, day or night
- Answers calls, qualifies inquiries, gives instant answers
- Routes vendors, inspectors, and lenders to the right person
- Intent triage with warm transfer to your team
"Community hours are 9–6. Would you like me to text you the tour link?"
Leasing Consultant
Engages prospects until they lease
- Pre-qualifies on budget, move-in date, and occupancy
- Books tours straight into the calendar
- Follows up across SMS, WhatsApp, and web chat
"I have a 1-bed at $1,450 available April 3 — want to see it Saturday?"
Maintenance Dispatcher
Captures, triages, and dispatches
- Troubleshoots common issues before creating a ticket
- Prioritizes emergencies and escalates instantly
- Creates the work order and updates the resident
"No hot water — I've marked this urgent and dispatched a tech for tonight."
Live in days, not quarters
Connect your systems
We link your PMS, phone number, website, and listing accounts. No rip-and-replace.
Build the knowledge base
Pricing, availability, pet policy, amenities, hours, and escalation rules become one shared brain for voice and chat.
Choose your mode
Run fully autonomous, or keep a human in the loop to approve responses, listings, and pricing moves.
Watch it in the dashboard
Every call, message, tour, and work order lands in role-based dashboards with UTM + DNI attribution.
See TenantVibe answer your next leasing call
Bring a real scenario to the demo — we'll run it live on your property's knowledge base.
Six capabilities, one connected system
Not a chatbot bolted onto your website — a full operations layer across the resident lifecycle.
Conversational AI Agents
Voice and chat on one shared knowledge base — website, SMS, WhatsApp, Telegram, and social DMs on a single number.
- Leasing & reception
- Maintenance triage
- Intent routing & transfer
- Call recording + transcripts
Automated Resident Messaging
Event-triggered outbound comms that keep residents informed and rent on time.
- Rent & delinquency reminders
- Notice to vacate
- Work-order status
- Lease renewals & holiday messages
Leasing CRM & Pipelines
The system of record behind every conversation, with separate pipelines per workflow.
- New prospects
- Lease renewals
- Work orders
- Leasing-agent task management
Vacancy Marketing & Listings
VacancyHawk — autonomous listing creation, syndication, and market pricing intelligence.
- Platform-optimized listings
- Algorithmic refresh
- Virtual staging & 3D plans
- Automated CMA
Analytics & Reporting
Near-real-time, role-specific dashboards plus scheduled email reports.
- Vacancy & occupancy
- Delinquency
- Traffic with attribution
- Upcoming renewals
Team Collaboration
Internal comms and handoffs that keep on-site, regional, and asset teams aligned.
- Shared channels
- Escalation handoffs
- Role-based access
- Activity trails
Fill vacancies faster, on every platform at once
VacancyHawk is TenantVibe's marketing engine: it creates, syndicates, refreshes, and attributes your listings autonomously — or with your approval on every step.
Every listing carries UTM + DNI tracking, so you can finally see which platform produced the call, the tour, and the lease.
Algorithm-optimized, always fresh
Listings are written for each platform's ranking rules and refreshed automatically so they never go stale.
Virtual staging included
Empty units become move-in-ready photography that stops the scroll.
3D floor plan creator
Prospects understand the layout before they tour — fewer wasted visits.
Automated CMA
Rent comps and benchmarks generated for you, so pricing follows the market instead of last year's spreadsheet.
Built for the way properties actually run
24/7 voice coverage
Never miss leasing, maintenance, or resident calls — day or night, weekends, and holidays.
Multifamily-focused platform
Built specifically for apartment communities and property teams with industry-specific workflows.
Faster leasing response
Engage prospects instantly and convert more inquiries into tours and leases.
Smarter resident communication
Rent reminders, promotional messages, holiday notes, and lease renewals handled automatically.
PMS & workflow integrations
Dashboard access and seamless integration with leading PMS systems for end-to-end operations.
Faster setup, real results
Quick implementation with intuitive tools that deliver measurable efficiency gains from day one.
Everyone gets the view they need
Leasing Agents
"Too many inquiries, not enough hours."
Property Managers
"Calls, work orders, and renewals all compete for attention."
Regional Managers
"No consistent view across the portfolio."
Asset Managers & Owners
"Spend decisions made without attribution."
Real results for your community
Connected, controlled, and accountable
Connected to your PMS
Real-time sync with leading property management systems, so records stay accurate on both sides.
Role-based access
Leasing agents, managers, regionals, and owners each see only the data their role requires.
Enterprise-grade handling
Call recordings, transcripts, and resident data handled under documented security and compliance protocols.
Questions we get every week
Ready to modernize your property operations?
Let TenantVibe.AI be your always-on partner for leasing, maintenance, and resident communication.
- A live walkthrough on your own property scenario
- Straight answers on PMS integration and rollout
- A scoped plan for the product lines you actually need